WAWC Cost

Summary

The WAWC Cost report shows Washington workers' compensation cost totals based on payroll activity in a selected date range. It helps teams review hours, rates, and cost amounts by office and workers' compensation class so they can track cost exposure before reconciliation and compliance review.

This report supports two date views: accounting period date or check date. It also supports optional archived data inclusion, so teams can review both current and archived payroll activity when needed.

This report is essential for:

Payroll Teams: reviewing payable hours and workers' compensation cost totals before reconciliation.
Finance Teams: Establishing labor-related insurance costs for period-end reporting.
Risk and Compliance Teams: monitoring Washington workers' compensation cost behavior by class code.
Office Leaders: Comparing cost patterns across office locations.

The business outcome is more accurate about cost visibility and faster review of workers' compensation expense drivers.

Report Overview

Attribute	Details
Purpose	Summarizes Washington workers' compensation costs by office and workers' compensation class for a selected period.
Classification	Compliance Report / Financial Report
Who Should Use This Report	Payroll Managers, Finance Teams, Risk & Compliance Teams, Office Managers
Business Problem Solved	Gives one place to review workers' compensation cost totals tied to payroll activity.
Run Frequency	On demand (commonly weekly, monthly)
Related Reports	Worker Comp Cost, Worker Cost Summary by Customer, Worker Cost Summary Report

Business Value

Category	Description
Cost Control	Highlights where workers' compensation costs are increasing by office and class.
Compliance Readiness	Supports Washington state workers' compensation review activities.
Reconciliation Support	Helps teams compare expected cost totals with downstream billing or statements.
Audit Support	Provides a consistent period-based view of hours, rates, and cost amounts.
Historical Analysis	Allows optional archived data inclusion for broader trend analysis.

Known Issues or Limitations

Issues	Description
Washington-only scope	The report includes only Washington workers' compensation records.
Payroll-type exclusions	Certain earnings are intentionally excluded from this report.
Finalized payroll requirement	Records are included only when payroll is finalized.
Access-based visibility	Company and office visibility follow each user's access rights.
Rate timing dependency	Cost uses rates active during the selected date range, so historical rate updates can affect rerun comparisons.

Troubleshooting Guide

Issues	Problem Reason	Solution
No rows returned	Filters are too narrow, or no finalized payroll exists in the selected period.	Expand dates, confirm date type selection, and confirm payroll is finalized.
Missing office data	The office is outside the selected filter or outside your access scope.	Verify the office filter and data access.
Totals lower than expected	Excluded earning types or zero hour lines are not counted.	Review whether those entries should be included in this report type.
Results differ between runs	Archived data options or date type changed, or applicable rates differ by period.	Re-run with identical parameters and confirm archived data and date type settings.

FAQ

Questions	Answers
Is this report limited to Washington?	Yes. It is specifically designed for Washington workers' compensation for cost reporting.
Which date should I use?	Use accounting period date for period-based accounting review or check date for payment-date review.
What does Include Archived Data do?	It adds matching archived payroll records to the same output when set to Yes.
Why are some earnings not included?	The report intentionally excludes specific non-standard earning types to focus on supported workers' compensation costing lines.
Why can't I see all the offices?	Office/company options are limited to your user account that is allowed to be accessed.

Reference Video/Screenshot

Report Details

Category	Value
Parent Category	Back Office
Category	Accounting/GL
Report Type	Spreadsheet Report
Report runs from Application	Reports (RMS)
Report Category	Shareable
Report Level	Office

Report Parameters

Report Parameter	Description	Parameter Options	Default	Required
Date Type	Chooses which payroll date context drives filtering.	Accounting Period Date, Check Date		No
Company	Limits results to one or more companies.	Multi-select list or All	All	Yes
Office	Limits results to one or more offices.	Multi-select list or All	All	Yes
Start Date	Beginning date for report filtering. Example: 07/01/2026.	Date picker		Yes
End Date	End date for report filtering. Example: 07/31/2026.	Date picker		Yes
Include Archived Data	Includes archived payroll records in addition to current records.	Yes / No	No	No

Report Grouping

The report produces one row per unique combination of:

Office (the operating office tied to the payroll record)
WC Code (the workers' compensation class code used for costing)
Employee Rate (the employee-side workers' compensation rate used for that class)
Employer Rate (the employer-side workers' compensation rate used for that class)

Each row represents payroll hours and workers' compensation costs for one office and class/rate combination within the selected period.

Report Columns

Report Column	Description	Definitions/Logic
Office	Office associated with payroll activity.	Use the office tied to each eligible payroll line within the selected filters.
WC Code	Workers' compensation class code for costing.	Use the class code associated with the payroll transaction.
PayHours	Total payable hours included in the report row.	Sums eligible payroll hours for the same office, class code, and rate combination.
EERate	Employee-side workers' compensation rates.	Use the active employee-side rate for the class during the selected date range.
EEWCCost	Employee-side workers' compensation cost amount.	Multiplies included hours by the employee-side rate and then total the result.
ERRate	Employer-side workers' compensation rate.	Use the active employer-side rate for the class during the selected date range.
Office	Office associated with payroll activity.	Use the office tied to each eligible payroll line within the selected filters.

Additional Notes

The report includes only Washington state workers' compensation records.

It includes only earnings-category payroll lines and excludes selected non-standard earning types.

Lines with zero payable hours are excluded from costing.

Only finalized payroll activity is included in the report’s output.

Company and office options automatically reflect the logged-in user's access permissions.