Missing Time Card

Summary

The Missing Timecard Report is a quick check tool used before posting the Transaction Batch. It shows which employees have not submitted their timecards for the selected accounting period. By reviewing this report, office staff can follow up with employees or recruiters to ensure payroll is complete and accurate.

This report is essential for:

Payroll Teams: avoid errors before payroll close.
Recruiters & Managers: remind employees to submit timecards.
Finance & Accounting: prevent billing delays and disputes.

Report Overview

Attribute	Details
Purpose	Identifies employees who have not submitted timecards for the selected accounting period.
Who Should Use This Report	Recruiter, Payroll & Billing Teams
Business Problem Solved	Prevents payroll errors and billing delays by flagging missing timecards before payroll close.
Run Frequency	Weekly, Biweekly, or aligned with payroll cycles.
Related Reports

Business Value

Category	Description
Payroll Accuracy	Ensures all employee hours are captured before payroll processing.
Operational Control	Help recruiters and managers follow up with employees who have not submitted timecards.
Compliance	Reduces risk of labor law violations by ensuring accurate reporting of hours worked.
Client Satisfaction	Prevents billing delays and disputes by ensuring complete payroll data.

Known Issues or Limitations

Issues	Description
Duplicate records	Employees with multiple assignments may appear more than once.
Shift column missing	Feature planned for future update.

Troubleshooting Guide

Issues	Problem Reason	Solution
Active assignment not displayed	Assignment entered late with earlier start date	Ensure assignments are entered before report run
Assignment missing	Assignment ended before report was generated	Check assignment end date
Blank report when subscribed	Parameters not set correctly	Verify subscription parameters
Accounting period not showing	AP has not opened yet	Confirm AP is open from ATM
Employees missing	Transactions already tagged in batch for passed Accounting Period	Check if transaction is tagged in batch

FAQ

Questions	Answers
Can I see missing timecards and pending approvals?	Yes, use the Missing Daily Timecard Report.
How does this report work?	It lists assignments not yet tagged with transaction batches, meaning no timecard entries exist. Use it to follow up before payroll close.

Reference Video/Screenshot

Report Details

Category	Value
Parent Category	BackOffice
Category	Timesheet
Report Type	Spreadsheet Report
Report runs from Application	RMS
Report Category	Shareable
Report Level	Transaction

Report Parameters

Report Parameter	Description	Parameter Options	Default	Required
Accounting Period	Filters missing timecards for the selected accounting period	List of accounting periods ordered by open/closed status		Yes
Company	Filters records by selected companies	List of companies that the users have access to		Yes
Office	Filters records by selected offices	List of offices for the company selected		Yes

Report Grouping:

Company 
- Office

(Default grouping is by Company and Office.)

Report Columns

Report Column	Description	Definition/Logic
Company	Company associated with assignment
Office	Office associated with assignment
Worksite Address	Job’s worksite location
Customer	Customer’s name associated with job
Department	Department of customer
Person Id	Employee ID
Person	Employee Name
Recruiter	Active recruiter assigned to job
Placed By	User who placed employee
Assignment Status	Status of assignment (Active, Ended, etc.)
Job Title	Job Title
Job Type	Job Type
Shift	Shift of Assignment
End Reason	Assignment end reason
Performance	Assignment performance
WC Code	Workers’ compensation code
Pay Rate	Assignment pay rate
Bill Rate	Assignment bill rate
Charge	Charge set up on Job
Input Date	Assignment entered date
Start Date	Assignment Start Date
End Date	Assignment End Date
Last Paid Date	Last Check Date per employee
Assignment Id	Assignment Id (Blank if data is for Assignment Schedule)
Assignment Schedule Id	Assignment Schedule Id (Blank if Data is for Assignment)
Job Id	Job Id
Pay Cycle	Pay Cycle set up in Customer’s service Profile
Pay Week	Pay Week set up in Customer’s Service Profile
Is DD	Direct Deposit is Yes when employee has active bank account of Remaining Type

Additional Notes

This report is primarily used before Transaction close to ensure all timecards are submitted.

Recruiters should use this report to follow up with employees proactively.