Summary

The Employee Wage Statement Report provides a check-level summary of wages paid to each employee, including gross wages, taxes, deductions, and net pay. It is designed to give employees and back-office staff a clear, concise view of earnings for a given period.

Its standout feature is the ability to filter by SSN or Employee, making it easy to look up individual wage history without running broad queries. The report also supports Date Type flexibility; users can filter by Accounting Period Date or Check Date to align with how their office tracks payroll.

By presenting check-level details alongside employer information and hours worked, the report enables faster payroll verification, employee self-service support, and accurate wage record-keeping.

This report is essential for:

Payroll Teams: verifying gross wages, taxes withheld, and net pay for every paycheck issued.
HR & Compliance: responding to employee wage inquiries or audit requests using SSN or employee name lookups.
Branch Managers: reviewing payroll totals by office and confirming hours worked per check.

By using this report, staffing companies gain full transparency into employee compensation records, enabling accurate payroll audits, faster employee support, and regulatory compliance.

Report Overview

Attribute	Details
Purpose	Provides a check-level wage summary per employee, showing gross wages, total taxes, non-taxable adjustments, net pay, hours worked, and pay rate. Supports lookup by SSN or employee name across selected companies and offices.
Classification	Business-Critical Report
Who Should Use This Report	Payroll Teams, HR & Compliance, Branch Managers, Finance and Accounting
Business Problem Solved	Gives a clear, check-by-check record of what each employee was paid, helping teams verify payroll accuracy, respond to employee wage questions, and meet audit or compliance requirements.
Run Frequency	Per payroll cycle, on demand for employee inquiries, or as needed for audits and compliance reviews.
Related Reports	Employee Wage Detail, Payment List

Business Value

Category	Description
Payroll Accuracy	Verify that each employee's check reflects the correct gross wages, taxes, deductions, and net pay before or after payroll close.
Employee Self-Service Support	Quickly pull wage history for an individual using their SSN or name or visible through employee profile, reducing time spent responding to employee pay inquiries.
Audit & Compliance	Provides a verifiable wage record per check, supporting internal audits, government reporting, and compliance reviews.
Operational Visibility	Allows branch managers to review hours worked and pay rates per employee, supporting workforce planning and cost control.

Known Issues or Limitations

Issues	Description
No data returned when Date and Employee/SSN are not provided	The report requires at least a date range or an SSN / Employee filter to return results. If all filters are left blank, the report returns no data to prevent unintentional large data pulls.
Pay Rate reflects most recent Regular Time (RT) rate only	The Pay Rate column shows the most recent Regular Time pay rate from the latest check in the filtered period. It does not reflect overtime or other pay code rates used in previous checks.
Reissued checks included in totals	The report includes both Regular and Reissued check statuses. Users should be aware that reissued checks may cause the same pay period to appear more than once for an employee.

Troubleshooting Guide

Issues	Problem Reason	Solution
No data displayed	Date range, SSN, and Employee are all left blank	Provide at least a Start Date and End Date or enter an SSN or Employee name to run the report.
Gross Wages shows 0	Payment batch has not been fully posted/closed	Verify the payment batch is posted. Unposted batches are excluded from the report.
Pay Rate shows 0	No Regular Time (RT) pay code exists on any check for the employee in the selected period	Confirm the employee has at least one RT-coded transaction in the date range. Pay Rate only populates from RT pay codes.
Unexpected duplicate rows per employee	Employees have both Regular and Reissued checks in the same period	Filter results by Check Number or Check Date to identify and separate reissued checks from originals.
Missing checks for an office	Office filter excludes the relevant office or user lacks access	Expand the Office filter or verify data access permissions for the user running the report.

FAQ

Questions	Answers
Can I look up a specific employee's wage history using their SSN?	Yes. Enter the employee's SSN in the SSN parameter (with or without dashes) and leave the date range blank to retrieve all available check history. You can also combine SSN with a date range to narrow results.
Can I look up a specific employee's wage history from EIS?	Yes, the report can be viewed per employee by navigating to specific employee’s profile, favorite icon and generate by clicking and previewing the employee wage statement.
Why is Gross Wages different from what I see in payroll?	Gross Wages are displayed directly from the Payment record. If the batch was reopened or adjusted after posting, run the report again after the batch is re-closed to get updated figures.
What is Non-Tax Adjustment?	Non-Tax Adjustment is the total of all non-taxable deductions or adjustments applied to the check, such as garnishments or non-taxable reimbursements that reduce or adjust take-home pay without affecting taxable wages.

Reference Video/Screenshot

Report Details

Category	Value
Parent Category	Back Office
Category	Payroll
Report Type	Paginated Report
Report runs from Application	RMS and EIS
Report Category:	Application and Shareable
Report Level	Employee, Payment

Report Parameters

Report Parameter	Description	Parameter Options	Default	Required
Date Type	Determines which date field is used to filter the checks returned by the report.	Accounting Period Date / Check Date	Accounting Period Date	No
Start Date	The beginning of the date range applied to the selected Date Type.			No
End Date	The end of the date range applied to the selected Date Type.			No
Company	Filters results to selected company	List of companies present that a user has access	All	No
Office	Filters the results based on the office of the company selected	List of offices belonging to a company that a user has access	All	No
SSN	Filters results to checks for the employee matching this Social Security Number. (Dashes are optional).	Free text		No
Employee	Filters results to a specific employee by their name or Employee ID (numeric).	Free text (name) or numeric Employee ID	%	No

Report Grouping

The report doesn’t contain any formal groupings, but the information is presented in a hierarchy: employer details first, followed by employee details, and then the employee’s check information.

Report Columns

Report Column	Description	Definition/Logic
Employee Name	Full name of the employee	The employee's full name stored in the system.
SSN	Employee's Social Security Number	Displayed in masked or full format depending on user permissions to ViewFullSSN option Property.
Employee Address	Employee's home address	Street address, city, state, and zip code from the employee's most current address record.
Employee Phone	Employee's contact phone number	Formatted as (XXX) XXX - XXXX from the employee's primary phone contact record.
Employee Email	Employee's email address	Pulled from the employee's primary email contact record.
Employer	Name of the staffing company (employer)	The company that issued the check. This is the staffing agency's legal entity name.
FEIN	Federal Employer Identification Number	The employer's federal tax ID number linked to the company.
Employer Address	Employer's office address	Street, city, state, and zip of the employer's registered address.
Employer Phone	Employer's contact phone number	The employer's primary phone number, formatted as (XXX) XXX - XXXX.
Employer Fax	Employer's fax number	The employer's fax number from the company contact records.
Office	Name of the office that processed the paycheck	The branch or office within the company that is linked to the payment.
Check Date	Date the paycheck was issued	The date the payment batch was released as checks. This is the date the employee received their pay.
Pay Period End (PPE)	The last day of the pay period covered by the check	The most recent Pay Period End Date from the transactions linked to this check. Tells which work period this paycheck covers.
Accounting Period	The accounting period the check belongs to	The accounting date the payment batch was assigned to. Used to match payroll activity to the correct financial period.
Check Number	Unique check identifier	The check or payment reference number assigned to this specific paycheck.
Hours Worked	Total hours associated with this paycheck	The total pay hours across all transactions linked to the check. All the hours the employee worked over a period that are tied to this payment.
Pay Rate	Employee's Regular Time hourly rate	The Regular Time (RT) pay rate from the most recent check in the filtered period. This is the employee's base hourly wage.
Gross Wages	Total gross pay before taxes and deductions	The total gross amount on the pay check — this is the full amount earned before any taxes or deductions are taken out. (sum of all earnings on the check).
Total Taxes	Total taxes withheld from the check	The total amount of all taxes deducted from the check, including federal, state, and local taxes. Formula: Sum of taxes for the check.
Non-Tax Adjustment	Total non-taxable deductions or adjustments	The sum of all deductions or adjustments that are not subject to taxes — for example, garnishments or non-taxable reimbursements. Formula: Sum of all Payment Adjustment amounts for deductions that are NOT State Tax Equivalents (non-STE deductions).
Net Pay	The amount the employee actually takes home	What the employee receives after taxes and deductions are taken out.

Employee Wage Statement