Shield Colors and Status Definitions for E-Verify in Zenople
The EIS module in Zenople uses a shield color/status system to visually represent the current stage or outcome of an employee’s E-Verify process. Assigning clear definitions and expected behaviors to these shield colors ensures consistency in user experience and reduces confusion when monitoring employee eligibility workflows. This documentation catalogs each status, its color, meaning, and tips for system usage.
Key Functionality
Shield Color/Status Definitions
Color | Status Name | Meaning / Description |
Green | E-Verify: Authorized | Employment is authorized: The employee’s E-Verify case is complete, and work authorization has been confirmed. |
Orange | E-Verify: Awaiting Response | Referred, Queued, Manual Review: The case requires further action. Awaiting external confirmation, employer response, or manual DHS review. |
Black | E-Verify: Not Verified Yet | Not assigned/archived: The E-Verify case has not been started, task is not yet assigned, has been archived, or was never completed. |
Red | E-Verify: Unauthorized/Unresolved | Employment Not Authorized: The E-Verify case was completed and resulted in a finding of 'Not Authorized', meaning the employee is ineligible for employment per federal requirements. |
Purple | E-Verify: Incomplete | Case Incomplete: The E-Verify case is in a temporary incomplete state (for example, while referred, waiting for user action, while photo match step is pending, or if the user exits midway). |
Purple Details:
- "Incomplete" status appears if the case is left midway (e.g., during referral, action selection, photo request, photo match).
- Users only see this status if they exit the E-Verify task before fully completing these intermediate steps.
Usage and Visibility
- Shields and their color codes appear throughout the EIS detail page, related employee records in Zenople.
Administrative Notes
- These shield colors and their definitions are designed for clarity and compliance with E-Verify status reporting.
- Ensure all users (HR, managers, admins) are educated to recognize and interpret shield statuses accurately as part of their E-Verify workflow.