This feature delivers multiple enhancements across the I-9 compliance workflows in Zenople by Aqore. It focuses on improving the accuracy of document number entry, ensures correct exception detection of missing I-9 forms, and refines the validation logic when reopening Review I-9 forms.
These updates enhance data integrity, streamline I-9 verification, and ensure consistent compliance behavior across all relevant modules.
Functionality
1. Document Number Field Enhancements
This update ensures consistent formatting of document numbers across all I-9 related forms in Zenople.
Where it applies:
- I-9 Form
- Review I-9 Task
- Supplement B, Rehire and Reverification Task
- Standalone Supplement Task
- Document Number fields under List A, List B, and List C
What the system now does:
- Automatically removes spaces at the beginning and end of the document number if entered by the user
- Ensures that all data transmitted to E-Verify is free from leading or trailing spaces
This prevents formatting errors, improves data consistency, and reduces the chances of E-Verify submission failures.
2. Missing I-9 Form Exception Improvements
The system now performs more accurate checks before triggering missing I-9 exceptions during assignment related actions.
Applicable Stages:
- New Assignment
- Edit Assignment
- New Assignment Schedule
New validation behavior:
The system checks for both:
- An I-9 task belonging to the same company
- I-9related documents belonging to the same company
The missing I-9 exception will only trigger when:
- No I-9 task exists for the company OR
- No I-9 document exists for the company
Cases where the exception will NOT trigger:
- An I-9 task exists in Completed status
- An I-9 document exists and is Active
Exception messages:
- Standard exception:
- “Employee #EmpName with Id #EmpId is missing I-9 form.”
- For TransactionBatchException:
- “The Person is missing I-9 form.”
These updates ensure the system no longer raises exceptions when a valid I-9 document exists but was previously overlooked due to incomplete task validation logic.
3. Review I-9: Expiration Date Error Refinement
This enhancement applies when users Reopen a Review I-9 task.
New behavior:
- The expiration date validation error appears only after the user changes the document title.
- The error applies only to the specific document category being edited (List B or List C).
- The error will not appear for the other list category.
Example:
- If the document title under List C is changed and its expiration date is earlier than today, the error will display for List C only.
- List B will not show any error unless its own document title is changed.
Error message text:
- “Expiration Date should be today's date or greater.”
This ensures clearer, more accurate feedback and prevents confusion during I-9 review updates.