Timesheet Management System (TMS)

Features added to TMS

The following features have been added to Timesheet Management System (TMS).

Addition of Job Title Column in TMS Directory

The TMS directory will now include a "Job Title" column, allowing users to quickly identify job title-related transactions at a glance. This enhancement facilitates streamlined navigation and more efficient access to role-specific transaction information, supporting users in making faster, more informed decisions within the TMS system.

Restricted Time Entry Based on Assignment Dates

A new feature has been added to Zenople which restricts visible time entry dates to only those that fall within an active assignment period. Users in TMS, Employee Portal, and Contact Portal will now only see eligible dates for time entries, preventing entries before an assignment’s start date or after its end date.

Only dates between the Assignment Start Date and Assignment End Date are displayed in the time entry section across TMS, Employee Portal, and Contact Portal.

Example Scenario:

• Accounting Period (AP): Sunday through Saturday
• Start Date on Tuesday and End Date on Thursday
• Visible Dates for Time Entry: Only Tuesday, Wednesday, and Thursday, ensuring no time entries can be made for days outside the assignment range.

Integration of JSM Assignments in TMS Create Transaction Section

This feature enhancement allows users to access and manage JSM Assignments directly within the Create Transaction section of the TMS (Timesheet Management System), improving the ease of transaction processing related to JSM assignments.

Feature Details

• JSM Assignment Visibility: JSM Assignments ( Assignment Schedules) are now displayed in the Create Transaction > Assignment section of TMS.
• Transaction Generation: When a user selects a  JSM Assignment, all related Assignment Schedules for the selected PPE will have their transactions automatically generated.
• Search Functionality: Users can search for JSM Assignments using the Assignment ID and Assignment Schedule ID, enhancing the efficiency of locating specific transactions.

Renaming Timesheet Import Plan to Standard Time Import

The Time Sheet Import Plan has been renamed to Standard Time Import, accompanied by several critical modifications to enhance functionality and user experience. Moving forward, if an existing assignment has already ended during the imports, the system will no longer create an auto assignment for the same job, preventing redundancy and ensuring that assignments accurately reflect current status. Additionally, the system will display an exception if multiple identical active assignments exist for the same job, alerting users to potential conflicts. It will also flag any mismatches between the Person ID (Employee #) and SSN, thereby ensuring data integrity.

All modifications will be handled with appropriate exceptions to maintain a smooth workflow. Column names will be sorted according to the attached file, with the content aligned with their corresponding column titles. An automated timesheet batch will be created after the import is posted, streamlining the process for users. Furthermore, if the system identifies two or more assignments for a single job assigned to the same employee, it will display an exception and introduce a new column in the import sheet for entering the assignment ID. Users attempting to import the same code again will encounter an exception; however, importing a different code that has not been previously imported will be permitted. These enhancements are designed to improve the efficiency and accuracy of the Standard Time Import process, ensuring users have a reliable tool for managing time sheet imports effectively.