---
title: "Single Task Assignment Email Notification Enhancement"
slug: "single-task-assignment-email-notification-enhancement"
updated: 2026-03-26T11:48:38Z
published: 2026-03-26T11:48:38Z
canonical: "zenoplesupport.aqore.com/single-task-assignment-email-notification-enhancement"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://zenoplesupport.aqore.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Single Task Assignment Email Notification Enhancement

This feature introduces a configurable option that allows Zenople by Aqore environments to control whether office staff receive a **single summarized email** for manually assigned tasks. Instead of multiple individual notifications, the system consolidates all eligible tasks assigned within a short time window into **one email**, reducing redundancy and improving communication efficiency.

This enhancement is valuable for staffing teams who frequently assign tasks in batches. It ensures staff members receive timely updates without being overwhelmed by multiple consecutive messages. Key benefits include:

- Reduced inbox clutter
- Improved clarity through consolidated task summaries
- Consistent and timely notifications
- Greater control through a dedicated configuration option

### Functionality

- A new option property, **Single Task Email Notification Template** is added under:  
**Settings → Office → Tasks**
- The property allows selection of **any available email template** or **None**.
- **Default value: None**  
When set to None, no single-task summary email will be sent.
- This option is **not displayed in the UI**. Clients may contact Aqore Support to enable or configure it.

### How It Works

- The system identifies all manually assigned tasks within the **last 15 minutes**.
- A scheduled job runs **every 4 minutes**, detects eligible tasks, and triggers a **single email** containing all assignments for that office staff member.
- If an email template is selected:
  - A consolidated email is sent to the assigned user.
  - Tasks included may belong to different people or organizations.
- If the value is set to **None**:
  - No email is generated.

### When Emails are Sent

- When a new person is manually added and tasks auto-assign.
- Manual assignment of:
  - To‑Do tasks
  - Form tasks
  - Generic tasks
- When tasks are forwarded.
- When tasks are archived and reassigned.
- When a record moves from one stage to another (e.g., ATS → NHO) and tasks auto assign.

### When Emails Are NOT Sent

- Email profile is not configured.
- Archive and reassign task action performed via **Directory → Mass Task Action**.
- Mass Task Action is triggered with **“Do not send email”** selected.

### Forwarding Behavior

- If a task is forwarded to another office staff member, the summary email is sent **to the new assignee**.

### Additional Notes

- The setting is global and affects all offices unless configured individually by support.
- No visible UI changes; this is a backend configuration option.
- Clients currently using similar email templates will experience **no change** unless they request updates.
- This enhancement supports compliance by ensuring consistent and traceable notification handling across staffing operations.