---
title: "Setting Depletion Limit for Accruals"
slug: "setting-depletion-limit-for-accruals"
updated: 2025-06-19T12:15:14Z
published: 2025-06-19T12:15:14Z
canonical: "zenoplesupport.aqore.com/setting-depletion-limit-for-accruals"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://zenoplesupport.aqore.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Setting Depletion Limit for Accruals

## Setting Depletion Limit for Accruals

This feature allows users to set a depletion limit on accruals to comply with state and city paid leave regulations, preventing employees from exceeding allowable usage. When configuring accrual tiers, administrators can define a depletion limit, which is displayed in a new "Depletion Limit" column within the accrual setup interface, and it is also reflected in the EIS > Payroll > Accrual section. During payroll or TMS actions, if office staff enter a depletion unit for an employee that meets or exceeds the set limit, the system automatically validates the entry and displays an exception message: “The depletion unit entered is greater than the configured depletion limit.” This process guarantees clear visibility and control over accrual usage, giving clients real-time validation and audit trails, thereby enabling accurate leave balance management and reliable compliance with dynamic regulatory requirements across different jurisdictions.

### Depletion Limit Configuration

- **Setup Location:** Depletion limits can be configured by authorized users in **ATM > Back Office > Accrual**.
- **Visibility:** The configured limit is displayed in a dedicated “Depletion Limit” column in both ATM and the EIS > Payroll > Accrual section.
- **Action Requirement:** The depletion is applied when the accrual transaction code has the action set as **"AccrueAndDeplete"** or **"Deplete"**.
- **Yearly Basis:** Limits apply per calendar year and can be updated as needed to meet regulation changes.

### Depletion Monitoring & Validation

- **Auto-Calculation:** The system sums all transactions marked as “Deplete” or “AccrueAndDeplete” for each employee and accrual code, excluding other actions. The system automatically tracks yearly depletion totals per employee:  
 yearly_depletion = SUM(All depletion-coded transactions in current year)
- **Validation:** When an office staff member enters or edits a depletion value, the system checks the total (current YTD + new entry) against the configured limit for the employee’s accrual tier.

### Exception Handling & Audit

- **Warnings/Exceptions:** Exception is shown during payroll correction and TMS actions if depletion approaches or exceeds the configured limit.
- **Trigger Conditions:**  
 Warning displays if:  
 entered_depletion + yearly_depletion ≥ depletion_limit

| **Component** | **Implementation Details** |
| --- | --- |
| **TMS** | Warning exception appears during time entry/approval for depletion-coded transactions |
| **Payroll Correction** | Warning exception appears during batch processing or individual transaction edits |
| **EIS >Payroll> Accrual** | New "Depletion Limit" field in Detail tab. |