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Report Management System
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Features added to Report Management System (RMS)
The following features have been added to the Report Management System for the 25.May Release.
Added Zen Time Sync Fail Report
The Zen Time Sync Fail report provides real-time visibility into timeclock entries from the Zentime application that have not been successfully synchronized with the Zenople main database. This allows administrators and managers to proactively track, investigate, and resolve un-synced time entries, ensuring data integrity and minimizing payroll discrepancies.
Report Details
- Report Name: Zen Time Sync Fail
- Display In: Report Management System(RMS)
- Report Type: Spreadsheet
- Report Description:
Displays all timeclock entries from Zentime that failed to sync with Zenople, along with reasons for failure.
Report Parameters
Field Name | Field Type | Required | Default Value |
Accounting Period | Dropdown | Yes | (None) |
- The report is filtered by Accounting Period (AP), ensuring only relevant un-synced data is displayed.
Report Columns
Column Name | Description |
Customer ID | Displays organization ID as customer ID |
Customer | Name of the customer |
Time Clock ID | Timeclock device ID |
Time Clock Name | Name of the timeclock |
Assignment ID | Assignment ID associated with the punch |
First Name | Employee's first name |
Last Name | Employee's last name |
PIN | PIN entered by the employee |
Punch | Type of punch (e.g., Clock In, Clock Out, Break In, Break Out) |
Work Date | Date for which the punch was entered |
Actual Punch Time | Actual time the punch was made by the employee |
Calculated Punch Time | Punch time after applying rounding rules, grace periods, and thresholds |
Remarks | Reason for sync failure or additional comments |
Functional Requirements
- Dedicated Tracking:
- The report exclusively displays timeclock data that has not yet been synchronized, filtered by the selected Accounting Period.
- Reason Transparency:
- Each un-synced entry includes a clear remark explaining the sync failure (e.g., connectivity issues, data validation errors).
- Data Management:
- Enables administrators to monitor, investigate, and take corrective action on un-synced entries.
- Spreadsheet Format:
- Data is exportable and structured for easy review and follow-up.
- Data can be exported in spreadsheet format for further analysis.
This feature empowers organizations to maintain accurate, up-to-date timekeeping records by efficiently tracking and managing un-synced Zentime entries.
Addition of I9 Log Report
The I9 Log report enables users to view a detailed, sequenced history of actions taken by office staff related to the I-9 process. The report ensures that actions are shown in a predefined order to maintain clarity and consistency. Additionally, the report excludes Sections B and C if they contain no data, preventing the display of empty or misleading sections.
Report Details
- Report Name: I9 Log
- Display Location: RMS
- Report Type: Paginated
- Report Description: Displays a chronological, user-filtered log of I-9 related actions taken by office staff.
Report Parameters
Field Name | Field Type | Required | Default Value |
I9 Completed Date From | Date Picker | Yes | N/A |
I9 Completed Date To | Date Picker | Yes | N/A |
Company | Multi-Select Dropdown | No | N/A |
Office | Multi-Select Dropdown | No | N/A |
PersonId | Multi-Select Dropdown | Yes | 0 |
Report Columns
Column Name | Description |
Actions | Type of action taken (e.g., Name Edit, Status Change) in fixed order |
Logged by | Name of the staff member who performed the action |
IP Address | IP address from which the action was performed |
Logged Value | Value that was updated as part of the action |
Logged Date | Date and time the action was logged |
Updated Jobs in Job Portal report
Feature | Description | Impact |
New Parameter: Date Type | Added a parameter Date Type with options: • Posted Date • Expiry Date | Report data is filtered based on the selected Date Type. |
Scheduled Jobs Inclusion | Corrected handling of Scheduled Jobs. Previously, they were incorrectly displayed as DH Jobs. Now scheduled jobs are correctly categorized. | Accurate representation of job types in the report. |
New Parameter: Job Type | Added a multi-select parameter Job Type with options: • Temp Job • DH Job Default: All options selected. | Users can filter jobs by selecting one or multiple job types. |
New Column: Start Date | Added a new column to the report to display the Start Date of each job. | Users can view the start date directly in the report output. |
New Column: | Added a new column to display the Status of each job in the report. | Users can now see the status of each job directly, making the report more informative and actionable. |