Report Management System

Features added to Report Management System (RMS)

The following features have been added to the Report Management System for the 25.May Release.

Added Zen Time Sync Fail Report

The Zen Time Sync Fail report provides real-time visibility into timeclock entries from the Zentime application that have not been successfully synchronized with the Zenople main database. This allows administrators and managers to proactively track, investigate, and resolve un-synced time entries, ensuring data integrity and minimizing payroll discrepancies.

Report Details

Report Name: Zen Time Sync Fail
Display In: Report Management System(RMS)
Report Type: Spreadsheet
Report Description:
Displays all timeclock entries from Zentime that failed to sync with Zenople, along with reasons for failure.

Report Parameters

Field Name	Field Type	Required	Default Value
Accounting Period	Dropdown	Yes	(None)

The report is filtered by Accounting Period (AP), ensuring only relevant un-synced data is displayed.

Report Columns

Column Name	Description
Customer ID	Displays organization ID as customer ID
Customer	Name of the customer
Time Clock ID	Timeclock device ID
Time Clock Name	Name of the timeclock
Assignment ID	Assignment ID associated with the punch
First Name	Employee's first name
Last Name	Employee's last name
PIN	PIN entered by the employee
Punch	Type of punch (e.g., Clock In, Clock Out, Break In, Break Out)
Work Date	Date for which the punch was entered
Actual Punch Time	Actual time the punch was made by the employee
Calculated Punch Time	Punch time after applying rounding rules, grace periods, and thresholds
Remarks	Reason for sync failure or additional comments

Functional Requirements

Dedicated Tracking:
1. The report exclusively displays timeclock data that has not yet been synchronized, filtered by the selected Accounting Period.
Reason Transparency:
1. Each un-synced entry includes a clear remark explaining the sync failure (e.g., connectivity issues, data validation errors).
Data Management:
1. Enables administrators to monitor, investigate, and take corrective action on un-synced entries.
Spreadsheet Format:
1. Data is exportable and structured for easy review and follow-up.
Data can be exported in spreadsheet format for further analysis.

This feature empowers organizations to maintain accurate, up-to-date timekeeping records by efficiently tracking and managing un-synced Zentime entries.

Addition of I9 Log Report

The I9 Log report enables users to view a detailed, sequenced history of actions taken by office staff related to the I-9 process. The report ensures that actions are shown in a predefined order to maintain clarity and consistency. Additionally, the report excludes Sections B and C if they contain no data, preventing the display of empty or misleading sections.

Report Details

Report Name: I9 Log
Display Location: RMS
Report Type: Paginated
Report Description: Displays a chronological, user-filtered log of I-9 related actions taken by office staff.

Report Parameters

Field Name	Field Type	Required	Default Value
I9 Completed Date From	Date Picker	Yes	N/A
I9 Completed Date To	Date Picker	Yes	N/A
Company	Multi-Select Dropdown	No	N/A
Office	Multi-Select Dropdown	No	N/A
PersonId	Multi-Select Dropdown	Yes	0

Report Columns

Column Name	Description
Actions	Type of action taken (e.g., Name Edit, Status Change) in fixed order
Logged by	Name of the staff member who performed the action
IP Address	IP address from which the action was performed
Logged Value	Value that was updated as part of the action
Logged Date	Date and time the action was logged

Updated Jobs in Job Portal report

Feature	Description	Impact
New Parameter: Date Type	Added a parameter Date Type with options: • Posted Date • Expiry Date	Report data is filtered based on the selected Date Type.
Scheduled Jobs Inclusion	Corrected handling of Scheduled Jobs. Previously, they were incorrectly displayed as DH Jobs. Now scheduled jobs are correctly categorized.	Accurate representation of job types in the report.
New Parameter: Job Type	Added a multi-select parameter Job Type with options: • Scheduled Job • Temp Job • DH Job Default: All options selected.	Users can filter jobs by selecting one or multiple job types.
New Column: Start Date	Added a new column to the report to display the Start Date of each job.	Users can view the start date directly in the report output.
New Column: Job Status	Added a new column to display the Status of each job in the report.	Users can now see the status of each job directly, making the report more informative and actionable.